This is a comprehensive Japanese business proposal email writing guide

ENThis is a comprehensive Japanese business proposal email writing guide. I'll translate it sentence
by sentence with Japanese, romanji, and English:
Page 1 - Title

ENRomanji: Torihikisaki ni teian meeru wo kakou
English: How to Write a Proposal Email to a Client
Page 2 - Today's Goal

ENRomanji: Aite ni hairyo shita hyougen wo tsukatte, yomiyasuku teinei na teian meeru ga kakeru
you ni naru
English: Learn How to Write Clear, Polite, and Considerate Proposal Emails
Page 3 - Discussion Questions

ENRomanji: Torihikisaki ni teian meeru wo kaita koto ga arimasu ka?
English: Have you ever written a proposal email to a client?

ENRomanji: Teian meeru wo kaku toki ni nani ni ki wo tsukemasu ka?
English: What do you pay attention to when writing proposal emails?
Page 4 - Example Email ①

ENRomanji: Kenmei: shin saabisu "ABC" no go-teian
English: Subject: Proposal for New Service "ABC"

ENRomanji: Itsumo osewa ni natte orimasu
English: Thank you for your continued support

ENRomanji: Kono tabi, heisha de wa gyoumu kouritsuka ni oyaku ni tate itadakeru shin saabisu wo
kaihatsu itashimashita
English: This time, our company has developed a new service that can help with business
efficiency

ENRomanji: Hon saabisu "ABC" wa, shanai no jouhou kyouyuu ya tasuku kanri wo ichigenka suru
kuraudo-gata shisutemu desu
English: This service "ABC" is a cloud-based system that centralizes internal information
sharing and task management
Page 5 - Vocabulary: 一元化 (Centralization)

ENRomanji: Barabara datta mono wo, hitotsu ni matomeru koto
English: To bring together things that were scattered into one

ENRomanji: Jouhou wo ichigenka suru koto de, shigoto ga hayaku owarimasu
English: By centralizing information, work can be completed faster
Page 6 - Example Email ②

ENRomanji: Kenmei: "XYZ buhin" no zaiko-gire ni tsukimashite
English: Subject: Regarding the out-of-stock status of "XYZ parts"

ENRomanji: Genzai tougai seihin wa yosou wo uwamawaru juchuu ga kasanatte ori, zaiko-gire no
joukyou to natte orimasu
English: Currently, this product has received orders exceeding expectations, resulting in an out-
of-stock situation

ENRomanji: Tsukimashite wa, daitaihin to shite "XYZ-A-gata" wo go-teian sasete itadakereba to
zonjimasu
English: Therefore, we would like to propose "XYZ-A model" as an alternative
Page 10 - Key Principle

ENRomanji: Shigoto no meeru ni wa itsumo mokuteki to GOAL ga aru
English: Every business email has a purpose and a goal
Page 11 - Examples of Email Purposes and Goals

ENRomanji: Shinshouhin / saabisu no shoukai to katsuyou no teian
English: Introduction of new products/services and proposals for their utilization

ENRomanji: Shinshouhin ni kyoumi wo motte morau
English: Getting them interested in the new product

ENRomanji: Teian naiyou ni tsuite uchiawase no apo wo toru
English: Scheduling a meeting appointment regarding the proposal content
Page 12 - Expression Points

ENRomanji: Keigo wo tadashiku tsukau
English: Use honorific language correctly

ENRomanji: Enkyoku hyougen (yawarakai iikata) wo tsukau
English: Use indirect expressions (soft ways of speaking)

ENRomanji: Hairyo hyougen (kusshon kotoba) wo ireru
English: Include considerate expressions (cushion words)
Page 15 - Subject Line Examples

ENRomanji: Kenmei wa mijikaku, wakariyasuku
English: Subject lines should be short and easy to understand

ENRomanji: Shin saabisu "○○" no go-teian
English: Proposal for New Service "○○"

ENRomanji: Gyoumu kouritsuka ni kansuru go-teian
English: Proposal Regarding Business Efficiency
Page 19-20 - Polite Expression Practice

ENRomanji: Moshi yokereba, tsukatte mite kudasai
English: If you'd like, please try using it

ENRomanji: Moshi kanou deshitara, go-dounyuu wo go-kentou itadakemasu to saiwai desu
English: If possible, we would be grateful if you could consider implementation
This guide provides a comprehensive framework for writing professional Japanese proposal
emails, emphasizing politeness, clarity, and consideration for the recipient.
These are chat logs from two Japanese business proposal email writing classes. I'll translate the
key phrases and concepts discussed:
22:00 Class Chat Log

ENRomanji: Shouhin / saabisu no setsumei
English: Explanation of products/services

ENRomanji: Shouhin wo tsukau koto no riten (riten = meriito)
English: Benefits/advantages of using the product (riten = merit)
Japanese: 要（よう）する
Romanji: You suru
English: To require/need

ENRomanji: Kyoushuku
English: Feeling apologetic/being sorry for imposing
Japanese: 謝罪の言葉
Romanji: Shazai no kotoba
English: Apology words
Japanese: 代替品の説明
Romanji: Daitaihin no setsumei
English: Explanation of alternative products

ENRomanji: Seihin zaiko nashi, kawari no seihin ni tsuite no teian
English: Product out of stock, proposal regarding alternative products

ENRomanji: [Go-soudan] ○○ seihin zaiko-gire ni tsuite
English: [Consultation] Regarding ○○ product stock shortage

ENRomanji: [Juuyou] nouki enchou no go-soudan
English: [Important] Consultation regarding delivery extension

ENRomanji: Oisogashii tokoro, kyoushuku desu ga, go-henji itadakeru to saiwai desu
English: We apologize for troubling you when you're busy, but we would appreciate your reply

ENRomanji: Go-teian shita ○○ wo go-riyou itadakereba
English: If you could use the ○○ that we proposed
20:30 Class Chat Log
Japanese: 状況の説明
Romanji: Joukyou no setsumei
English: Explanation of the situation

ENRomanji: Aite no jijou mo kakunin
English: Also confirm the other party's circumstances
Japanese: 良い点と悪い点
Romanji: Yoi ten to warui ten
English: Good points and bad points

ENRomanji: Saabisu no riten
English: Service advantages/benefits

ENRomanji: Saabisu wo tsukatte kaiketsu dekiru koto
English: Things that can be solved using the service
Japanese: 改善できること
Romanji: Kaizen dekiru koto
English: Things that can be improved

ENRomanji: Aite no niizu wo kaku
English: Write about the other party's needs

ENRomanji: Uchiawase wo onegai suru
English: Request a meeting
Japanese: 削減（さくげん）
Romanji: Sakugen
English: Reduction/cutting
Japanese: 簡潔（かんけつ）
Romanji: Kanketsu
English: Concise/brief

ENRomanji: Meeru no kousei: ① aisatsu ② meeru no mokuteki ③ ketsuron ④ kuwashii jouhou
⑤ tsugi no koudou ni tsunagaru hitokoto ⑥ saigo no aisatsu
English: Email structure: ① greeting ② email purpose ③ conclusion ④ detailed information
⑤ statement leading to next action ⑥ final greeting
Additional Professional Phrases Practiced:

ENRomanji: Osore irimasu ga, riyou itadakenai deshou ka
English: I'm sorry to trouble you, but could you please use it?

ENRomanji: Toriisogi de osore irimasu ga, ohayame ni go-hentou itadakemasu to saiwai desu
English: I apologize for the urgency, but we would appreciate an early response

ENRomanji: Sashitsukaenakereba, chokusetsu ome ni kakatte go-soudan itadakemasu to saiwai
desu
English: If it's not inconvenient, we would appreciate meeting you directly for consultation
These chat logs show practical application of formal Japanese business communication, focusing
on polite expressions, proper email structure, and professional proposal language for client
relationships.