shanai

ENBusiness Proposal Translation: Internal Chat
Notification Rules
Document Header
Original Japanese: 企画書（社内提案用） Romanji: Kikaku-sho (shanai teian-you)
English Translation: Proposal Document (For Internal Proposals)
Proposal Title
Original Japanese: 提案名：社内チャット通知のルール導入について Romanji: Teian-
mei: Shanai chatto tsūchi no ruuru dōnyū ni tsuite English Translation: Proposal Name:
Introduction of Rules for Internal Chat Notifications
Background Section
Original Japanese: 提案の背景： Romanji: Teian no haikei: English Translation:
Background of the Proposal:
Original Japanese: （なぜこの提案が必要か。現状の課題・問題点など） Romanji:
(Naze kono teian ga hitsuyō ka. Genjō no kadai・mondai-ten nado) English Translation:
(Why this proposal is necessary. Current issues and problems, etc.)

EN。 Romanji: Gyōmu-chū ni chatto tsūchi ga hinpan ni todoki, shūchū ga togirete shimau
shain ga ōi. English Translation: Many employees have their concentration interrupted by
frequent chat notifications during work.

ENJūyō na messēji mo umorete shimau to iu koe ga aru. English Translation: There are voices
saying that important messages also get buried.

ENProposal Content Section
Original Japanese: 提案内容： Romanji: Teian naiyō: English Translation: Proposal
Content:
Original Japanese: （具体的に何をするのか） Romanji: (Gutai-teki ni nani wo suru no
ka) English Translation: (What specifically will be done)
Original Japanese: ・緊急連絡はタイトルに【至急】をつける Romanji: ・Kinkyū
renraku wa taitoru ni 【shikyū】 wo tsukeru English Translation: ・For urgent
communications, add "【URGENT】" to the title
Original Japanese: ・日報や雑談には特定のスタンプを使用 Romanji: ・Nippō ya
zatsudan ni wa tokutei no sutanpu wo shiyō English Translation: ・Use specific stamps for
daily reports and casual conversations

ENRomanji: ・Tsūchi wo herasu tame, teikei renraku wa channeru tōkō ni ippon-ka English
Translation: ・To reduce notifications, consolidate routine communications into channel
posts
Expected Effects Section
Original Japanese: 期待される効果： Romanji: Kitai sareru kōka: English Translation:
Expected Effects:
Original Japanese: （導入するとどうなるか） Romanji: (Dōnyū suru to dō naru ka)
English Translation: (What will happen when introduced)
Original Japanese: ・重要なメッセージが見落とされにくくなる Romanji: ・Jūyō na
messēji ga miotosu sarenikunaku naru English Translation: ・Important messages will be
less likely to be overlooked
Original Japanese: ・業務中の集中力を保ちやすくなる Romanji: ・Gyōmu-chū no
shūchū-ryoku wo tamochi yasuku naru English Translation: ・It will become easier to
maintain concentration during work
Original Japanese: ・社内のコミュニケーションがスムーズになる Romanji: ・Shanai
no komyunikēshon ga sumūzu ni naru English Translation: ・Internal communication will
become smoother
Concerns and Considerations Section
Original Japanese: 懸念点・検討すべき点： Romanji: Kenen-ten・kentō subeki ten:
English Translation: Concerns and Points to Consider:

ENOriginal Japanese: （問題点や課題になりそうなこと） Romanji: (Mondai-ten ya kadai
ni narisō na koto) English Translation: (Issues and potential challenges)
Original Japanese: ・ルールが浸透するまでに時間がかかる Romanji: ・Ruuru ga
shintō suru made ni jikan ga kakaru English Translation: ・It will take time for the rules to
penetrate/become established
Original Japanese: ・個人の使い方に差が出る可能性がある Romanji: ・Kojin no
tsukai-kata ni sa ga deru kanōsei ga aru English Translation: ・There is a possibility that
differences in individual usage will emerge
Questions and Discussion Points Section
Original Japanese: 質問・検討したいこと： Romanji: Shitsumon・kentō shitai koto:
English Translation: Questions and Things to Consider:
Original Japanese: （会議で相談したいこと） Romanji: (Kaigi de sōdan shitai koto)
English Translation: (Things to discuss in the meeting)
Original Japanese: ・現場の運用で無理がないか？ Romanji: ・Genba no un'yō de muri
ga nai ka? English Translation: ・Is there no strain in field operations/implementation?
Mock Meeting Instructions and Class Notes
Translation
Mock Meeting Instructions
Header
Original Japanese: 🗣 模擬会議の進め方 Romanji: Mogi kaigi no susume-kata English
Translation: How to Conduct Mock Meetings
Preparation Section
Original Japanese: 模擬会議の準備 Romanji: Mogi kaigi no junbi English
Translation: Mock Meeting Preparation
Original Japanese: グループで以下を決めましょう： Romanji: Guruupu de ika wo
kimeimashou: English Translation: Decide the following in your group:

ENRole Assignments
Original Japanese: 提案者（1名） Romanji: Teian-sha (ichi-mei) English
Translation: Proposer (1 person)

ENRomanji: Haifu sareta kikaku-sho wo yomi, kaigi de teian wo setsumei shimasu (ichi-pun
teido) English Translation: Read the distributed proposal document and explain the
proposal in the meeting (about 1 minute)
Original Japanese: 🗣 参加者（2〜3名） Romanji: Sankasha (ni kara san-mei) English
Translation: Participants (2-3 people)
Original Japanese: 提案を聞いて、質問・コメント・意見を述べます Romanji: Teian
wo kiite, shitsumon・komento・iken wo nobemasu English Translation: Listen to the
proposal and give questions, comments, and opinions
Original Japanese: 書記（1名、兼任OK） Romanji: Shoki (ichi-mei, ken'nin OK)
English Translation: Secretary (1 person, can serve dual roles)
Original Japanese: 最後に出た結論・方向性を簡単にメモします Romanji: Saigo ni
deta ketsuron・houkousei wo kantan ni memo shimasu English Translation: Take simple
notes on the conclusions and direction that emerge at the end
What the Proposer Should Confirm
Original Japanese: 提案者が確認すること： Romanji: Teian-sha ga kakunin suru
koto: English Translation: What the proposer should confirm:

ENRomanji: ● Teian no mokuteki・naiyou・meritto wo setsumei dekiru you ni shite oku
English Translation: ● Be prepared to explain the purpose, content, and merits of the
proposal

ENRomanji: ● Kaigi de kikitai koto・soudan shitai koto wo futatsu hodo kangaeru English
Translation: ● Think of about two things you want to ask or consult about in the meeting
What Participants Should Prepare
Original Japanese: 参加者が準備すること： Romanji: Sankasha ga junbi suru koto:
English Translation: What participants should prepare:

EN備： Romanji: ● Kaigi-you furēzu kaado wo mi-nagara, ika no shiten de komento no junbi:
English Translation: ● While looking at the meeting phrase cards, prepare comments from
the following perspectives:

ENOriginal Japanese: ○ 「どんな点が良いか？」 Romanji: ○ "Donna ten ga yoi ka?"
English Translation: ○ "What points are good?"
Original Japanese: ○ 「問題点や気になる点は？」 Romanji: ○ "Mondai-ten ya ki ni
naru ten wa?" English Translation: ○ "What are the problems or concerning points?"
Original Japanese: ○ 「別のアイデアはあるか？」 Romanji: ○ "Betsu no aidea wa aru
ka?" English Translation: ○ "Are there alternative ideas?"
Mock Meeting Practice Section
Original Japanese: 模擬会議 実践（1グループ：5～7分） Romanji: Mogi kaigi
jissen (ichi guruupu: go kara nana-fun) English Translation: Mock Meeting Practice (1
group: 5-7 minutes)
Original Japanese: 時間の流れ（目安） Romanji: Jikan no nagare (meyasu) English
Translation: Time flow (guideline)
Step-by-Step Timeline
Original Japanese: ① 提案発表 Romanji: ① Teian happyou English Translation: ①
Proposal presentation
Original Japanese: 提案者が企画書の内容を説明する Romanji: Teian-sha ga kikaku-
sho no naiyou wo setsumei suru English Translation: The proposer explains the content of
the proposal document
Original Japanese: 約1分 Romanji: Yaku ichi-fun English Translation: About 1 minute
Original Japanese: ② 意見交換 Romanji: ② Iken koukan English Translation: ②
Opinion exchange
Original Japanese: 参加者が質問・意見・コメントをする Romanji: Sankasha ga
shitsumon・iken・komento wo suru English Translation: Participants ask questions and
give opinions and comments
Original Japanese: 約3～4分 Romanji: Yaku san kara yon-fun English Translation:
About 3-4 minutes
Original Japanese: ③ まとめ Romanji: ③ Matome English Translation: ③ Summary
Original Japanese: グループとしての方向性を確認 Romanji: Guruupu to shite no
houkousei wo kakunin English Translation: Confirm the direction as a group
Original Japanese: 約1～2分 Romanji: Yaku ichi kara ni-fun English Translation: About
1-2 minutes

ENMock Meeting Goals
Original Japanese: 模擬会議のゴール Romanji: Mogi kaigi no gooru English
Translation: Mock Meeting Goals

ENRomanji: ● Teian wo kiita ue de, chiimu to shite no ketsuron ya houkousei wo kimeru
English Translation: ● After listening to the proposal, decide on conclusions and direction
as a team

ENと Romanji: ● Zen'in ga hatsugen shi, kaigi no fun'iki wo ishiki shite teinei ni yaritoru suru
koto English Translation: ● Everyone should speak and interact politely while being
conscious of the meeting atmosphere
Meeting Phrase Cards
When Making Proposals
Original Japanese: 【提案するとき】 Romanji: 【Teian suru toki】 English
Translation: [When making proposals]
Original Japanese: ● 「○○について、提案させていただきます。」 Romanji: ● "○○ ni
tsuite, teian sasete itadakimasu." English Translation: ● "I would like to make a proposal
regarding ○○."

ENRomanji: ● "Genzai no joukyou wo fumae, ○○ wo dounyuu shitai to kangaete imasu."
English Translation: ● "Based on the current situation, I am thinking of introducing ○○."
Original Japanese: ● 「この提案の目的は、○○です。」 Romanji: ● "Kono teian no
mokuteki wa, ○○ desu." English Translation: ● "The purpose of this proposal is ○○."
Expressing Opinions
Original Japanese: 🗨【意見を言う】 Romanji: 【Iken wo iu】 English Translation:
[Expressing opinions]
Original Japanese: ● 「私としては、A案の方が良いと思います。」 Romanji: ●
"Watashi to shite wa, A-an no hou ga yoi to omoimasu." English Translation: ●
"Personally, I think Plan A is better."
Original Japanese: ● 「○○という点で、この案は魅力的です。」 Romanji: ● "○○ to iu
ten de, kono an wa miryoku-teki desu." English Translation: ● "In terms of ○○, this plan is
attractive."

ENOriginal Japanese: ● 「〜の点で少し気になります。」 Romanji: ● "〜 no ten de
sukoshi ki ni narimasu." English Translation: ● "I'm a bit concerned about the point of 〜."
Comparing and Contrasting
Original Japanese: 【比較する・対比する】 Romanji: 【Hikaku suru・taihi suru】
English Translation: [Comparing and contrasting]
Original Japanese: ● 「A案に比べて、B案は〜だと思います。」 Romanji: ● "A-an ni
kurabete, B-an wa 〜 da to omoimasu." English Translation: ● "Compared to Plan A, I
think Plan B is 〜."

ENす。」 Romanji: ● "B-an no hou ga kosuto wa kakarimasu ga, sono bun kōritsu ga yosa-sou
desu." English Translation: ● "Plan B costs more, but it seems more efficient accordingly."
Conditional Agreement/Reservations
Original Japanese: 【条件付きで賛成・保留】 Romanji: 【Jouken-tsuki de sansei・
horyuu】 English Translation: [Conditional agreement/reservations]

ENRomanji: ● "Kihon-teki ni wa sansei desu ga, ○○ no ten de kakunin ga hitsuyou desu."
English Translation: ● "I basically agree, but confirmation is needed on the point of ○○."
Original Japanese: ● 「もう少し情報を整理してから判断したいです。」 Romanji: ●
"Mou sukoshi jouhou wo seiri shite kara handan shitai desu." English Translation: ● "I
would like to organize the information a bit more before making a judgment."
Summarizing and Reaching Agreement
Original Japanese: 【まとめる・合意を取る】 Romanji: 【Matomeru・goui wo toru
】 English Translation: [Summarizing and reaching agreement]

EN？」 Romanji: ● "Ima no tokoro, A-an de susumeru to iu koto de yoroshii deshou ka?"
English Translation: ● "For now, is it alright to proceed with Plan A?"

ENいます。」 Romanji: ● "Go-iken ga desorotatta no de, ittan houkousei wo matometai to
omoimasu." English Translation: ● "Since all opinions have been expressed, I would like to
summarize the direction for now."

ENClass Notes from Mock Meeting Session
Room 1 Feedback
Original Japanese: ルーム1： Romanji: Ruumu 1: English Translation: Room 1:
Original Japanese: 提案のわかりやすさ Romanji: Teian no wakariyasusa English
Translation: Clarity of proposals
Original Japanese: 自信が大切 Romanji: Jishin ga taisetsu English Translation:
Confidence is important
Original Japanese: リスクを考えて、周りの人に伝える Romanji: Risuku wo kangaete,
mawari no hito ni tsutaeru English Translation: Consider risks and communicate them to
people around you
Room 2 Feedback
Original Japanese: ルーム２： Romanji: Ruumu 2: English Translation: Room 2:
Original Japanese: 考えが伝わりやすいこと Romanji: Kangae ga tsutawari yasui koto
English Translation: Ideas that are easy to communicate
Original Japanese: データや情報を準備すること Romanji: Deeta ya jouhou wo junbi
suru koto English Translation: Preparing data and information
Original Japanese: 準備ができること Romanji: Junbi ga dekiru koto English
Translation: Being able to prepare
Original Japanese: 協力的であること Romanji: Kyouryoku-teki de aru koto English
Translation: Being cooperative
Original Japanese: 業務全体のことを考えられること Romanji: Gyoumu zentai no koto
wo kangaerareru koto English Translation: Being able to think about the overall work
Room 3 Feedback
Original Japanese: ルーム3： Romanji: Ruumu 3: English Translation: Room 3:
Original Japanese: データを準備すること Romanji: Deeta wo junbi suru koto English
Translation: Preparing data
Original Japanese: 責任感があること Romanji: Sekinin-kan ga aru koto English
Translation: Having a sense of responsibility

ENOriginal Japanese: コミュニケーション能力があること Romanji: Komyunikeeshon
nouryoku ga aru koto English Translation: Having communication skills
Mock Meeting Results
Group 1 Results
Original Japanese: グループ１： Romanji: Guruupu 1: English Translation: Group 1:
Original Japanese: ルールの数を増やさない方がいい Romanji: Ruuru no kazu wo
fuyasanai hou ga ii English Translation: It's better not to increase the number of rules
Original Japanese: プロジェクトごとにチャットルームを作成する Romanji:
Purojekuto goto ni chatto ruumu wo sakusei suru English Translation: Create chat rooms
for each project
Group 2 Results
Original Japanese: グループ２： Romanji: Guruupu 2: English Translation: Group 2:
Original Japanese: レポートを送るときは日時を決める Romanji: Repooto wo okuru
toki wa nichiji wo kimeru English Translation: Decide on dates and times when sending
reports
Original Japanese: スタンプの利用回数をhラス Romanji: Sutanpu no riyou kaisuu wo h
rasu English Translation: [Note: This appears to have a typo - should be "減らす" (herasu)]
Original Japanese: 減らす Romanji: Herasu English Translation: Reduce
Additional Vocabulary
Original Japanese: 事例（じれい） Romanji: Jirei (jirei) English Translation:
Examples/Cases (examples/cases)
Original Japanese: チャットルームをメッセージの重要度で分ける Romanji: Chatto
ruumu wo messeeji no juuyoudo de wakeru English Translation: Divide chat rooms by
message importance level